The decision to move an office might crop up for several reasons, you may be expanding and so need more office space, you rent the office and the landlord needs to sell, or you own the building and want to find somewhere in a better location. All these factors have one thing in common the need for a new office property you can go about this many different ways.
Firstly do you meet with customers at your office that come off the street, do you have customers that come by appointment, or do you just deal with customers over the phone. This will determine where you need to be located if you service walk in customers you should be on ground level or at a store front. If you have customers that come by appointment then you can be located higher up on a building. If you don’t have customers come by then you can be located outside of the city.
Location is a factor to your businesses success people need to be able to find you and they also need to be in the right location that makes sense. If you are an investment firm then you might be located in the CBD being in the right place to meet with high end clients.
How many workers do you have and are you looking to grow or scale back your workforce, has your business gone down in demand lately or has it gone so busy you need more workers. Keep in mind is the boom or downturn in your business temporary or permanent. Hiring more to meet the demand of something that is only going to be around for the short term might not be worth the risk, however keeping on people may prove fatal to your business if work does not pick back up.
Planning is vital to business, and planning is also vital to moving your office, you cannot just think you can wing it, you need to evaluate the numbers to see if moving internally will cost you more than having a moving company assist you with your move.
It certainly would be cheaper to move with your staff however it will take you more time than professional movers and most of the time the time spent is money lost for your company and it would be cheaper for you to higher out movers to minimise the time in-between your old location and the new.
Having a plan for the move and taking action well beforehand is key to a successful move with little to no interruption the few days of the relocation. Have your managers and your employees be aware that the company will be moving to a new office, so that any appointments can be rescheduled and they can clean up there space.
You should collect as much information about the space you are moving into as possible, know where the electrical outlets for set up of the computers. Where the storage space is, do you need to by cabinets for storage, you need to know where each employee is going to be moved in the new office so you can measure for tables so everyone fits.
Will you need to set up cubicles, you may need to hire carpenters so new desks will fit all the cords and cabling through. Make sure that the phone line and internet is set up in advance or you may be in an office space you won’t be able to use for a while.
You should set up a budget, and you should have some money saved up, and also be prepared for if or when you go over budget you don’t want to go into debt for a move that will not improve your business.
Delegation of tasks is key for things to run smoothly, and keeping in constant communication is also advised as your staff will be in two properties and even in transit during and before as well as after the move.